OUR POLICIES

STAY & PLAY POLICY

We work closely with Pellucid Travel and Athletes Hospitality to not only source the best venues but contract with a variety of hotels to fit all accommodations. We request to work with a wide variety of lodging partners in order to also secure excellent rates for all of our teams. In order to achieve this, we have a Stay to Play policy so that the hotels, cities, and counties are assured that the discounts they offer are used. We work closely with our lodging partners to track team reservations and the stay to play policy as well as ensure that there are enough rooms for all teams attending the event.  If you have any questions, please feel free to contact us at info@ml8events.com. We will make sure that your teams are taken care of and in the best fit.

REFUND POLICY
  1. Every effort will be made to hold every event despite poor weather or playing restrictions due to a pandemic. This may include a venue change.  It is in everyone's best interest to hold the event so if the event is on no refunds will be offered. 

  2. Due to non-refundable costs paid upfront for fields, refs, managers, goals, insurance, directors, coaches, awards, uniforms, vendors, etc...under no circumstances will a team or family receive a full refund if any event including games are cancelled before or during the event. 

  3. No refunds will be issued at any time for any tournaments or showcases: games or teams canceled or dropping out for the following reasons: pandemics, not enough players, forfeits, score discrepancy, no-shows, venue changes, costs, fights, or age eligibility disputes.

  4. No refunds will be issued for games shortened or if one game is canceled due to weather.

  5. If a team plays three games in a 2-Day tournament they will not be eligible for a refund.

  6. If a team only plays 0, 1, or 2 games in a 2-day tournament, that team will receive a $200.00 refund or a $400.00 credit towards a future ML8 Tournament.

  7. There are no refunds for 1-day tournaments or 1-day showcases. A credit may be considered on a case-by-case basis. 

  8. No refunds will be issued for playoff or championship games canceled due to weather.

  9. At Showcases, any player who commits to a college after registration will only receive a 50% refund. Committed players are still encouraged and welcome to attend and play in recruiting showcases.

  10. At Showcases, refunds due to major injury that prevents a player from playing will be subject to a $100 fee. A letter from Doctor may be required.  

  11. At Showcases, there are no refunds or credits for no-shows or cancellations for ANY reason within 8 weeks of the start date of any event. 

  12. There is a grace period of 10 days after registration is complete and paid, to request a refund. After 10 days, and before the 8 weeks prior to the event, a 50% refund will be granted. Please, note that it is only accepted if it's before 8 weeks of the start date of any event. 

WEATHER POLICY

In the event of adverse weather or unplayable field conditions, the Events Director reserves

the right to:

  • Reduce game times in order to catch up with the schedule.

  • Finish game before inclement weather arrives, or to preserve field conditions

  • Reschedule games, if possible.

  • Create an alternate event schedule (if weather/field condition allows for it)

  • Start an event later than originally scheduled (if weather/field condition allows for it)

  • Convert tournament to a “festival” format (reduction of minimum game number) without playoffs or championships to provide the majority of teams the opportunity to play as many games as possible.

Every attempt will be made to update cancellations on the website.  However, the weather conditions can change rapidly and all teams should be prepared to play as soon as weather clears and fields are playable.

If lightning is observed at any location, play will be suspended immediately.  If it is the second half, the game will be considered final and the score at that point will be recorded.  If it is the first half, when play resumes it will be the start of the second half.  Every attempt will be made to begin subsequent games on times.  If the start of the second half suspended game delays the onset of the subsequent game the following actions will occur:

  • The game suspended will play one 20 minute running half

  • Subsequent games will begin immediately after proceeding games (teams will warm up on the sideline prior).  These games will consist of two 20 minute running halves until games are back on schedule.

  • Once games are back on schedule they will revert to two 25 minute running time periods.

We will make every attempt to play every minute of every game but the safety of players and all tournament attendees comes first! 

No refunds will be granted if these actions are necessary after the start of the tournament. Facility owners, not tournament organizers, have final say on whether the tournament will take place due to weather and field conditions.

In the event the event is cancelled prior to the start of the event due to weather, a partial refund may be issued.  Final determination of refund amount will be on an event by event basis.  All events have fixed expenses related to field rental & facilities, set-up costs, insurance, personnel and other matters regardless of cancellation due to weather.  Accordingly, no teams will receive full refunds of the registration fee if the tournament is cancelled.